HADRIANReal estate teams Book an ops audit

Hadrian Systems · For real estate teams

The back office for real estate teams.

Instant lead response, follow-up on your old database, and transactions tracked from contract to close. Built inside the CRM and transaction software your team already runs.

Book a 30-minute ops audit

You talk to the engineer who builds it. You leave with a written scope.

Three jobs, handled.

The work your agents should be doing, and the work nobody on the team has time for.

  1. 01

    Instant lead response

    A new lead gets a reply while they are still on their phone, routed to the right agent and logged in your CRM before anyone has to touch it.

    • Replies go out in your team's voice, by text and email, the moment a lead lands
    • Routing by area, price point, source or round robin, the way your team already splits leads
    • Agent alerts with the lead's details, plus an escalation if nobody picks it up
    • Every touch written back to the lead's record
  2. 02

    Follow-up on your old database

    The leads you already paid for, and the past clients you already earned, get worked on a schedule instead of sitting in a list.

    • Old leads sorted by age, source and last activity, then put on the right sequence
    • Messages written for where each person actually is, not one blast to everyone
    • Anyone who replies or shows buying signals goes straight to an agent
    • Bounced emails, dead numbers and duplicates cleaned out as it runs
  3. 03

    Transactions tracked from contract to close

    Every date, contingency and document on every deal, in one place, with reminders that go out before a deadline instead of after it.

    • Key dates pulled from the contract into a timeline the whole team can see
    • Reminders to agents, coordinators and clients before inspection, appraisal and financing deadlines
    • Missing signatures and documents flagged early
    • Clients kept updated so they stop texting your agents for status

Works on the tools you already use.

No new platform for your agents to learn, and no migration.

  • Follow Up Boss
  • kvCORE
  • Lofty
  • dotloop
  • SkySlope

Product names are trademarks of their owners. Hadrian Systems is an independent firm and is not affiliated with or endorsed by them.

We build inside the CRM and transaction software your team already runs. Your agents keep working where they work now. The system does the follow-up, the routing and the deadline tracking around them.

Everything is set up in accounts your team owns and handed over in writing, so it keeps running whether or not we are involved.

How it starts.

One call, then a written scope before any work begins.

  1. 30-minute ops audit

    We walk through how leads, follow-up and deals move through your team today, and where they stall.

  2. Written scope

    You get exact deliverables, a timeline and pricing in writing. Nothing starts until you sign off.

  3. Built and handed over

    We build it inside your accounts, test it on live leads and deals, and hand it to your team with plain-English documentation.

Worth a conversation?

Thirty minutes on how your team handles leads, your database and deals under contract. You leave with a clear picture of what to fix first.

Book a 30-minute ops audit

Booking runs on Cal.com. You get a calendar invite and a video link by email.